However, the submittals process isn’t fool-proof. And the submittals schedule is always a good indicator of whether the job is proceeding in a timely fashion. Sometimes mistakes in the drawings are caught in this process before they are executed in the field, saving everybody time and expense. Many submittals cover the most critical parts of the work - roofing installations, structural steel connections, sealants - and prevent disasters by verifying that the intent of the drawings is understood and will be carried out. The more eyeballs you have examining the work before it’s installed, the less likely it becomes that there will be a critical mistake. Two heads are better than one, as they say. Common mistakes in the submittals process The submittals process for each project should be provided in the construction contract documents. When everyone has reviewed it and the submittal is approved, it passes back to the contractor and the work may proceed. Rather they can proceed as shown, or begin the work while making changes indicated on the returned submittal. If a submittal is approved with revisions, the preparer typically doesn’t need to start over completely. If the submittal is rejected, the process starts over again from scratch.
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In this free 25-minute webinar, The Girl in the Hard Hat guides you through the submittals process, common mistakes to avoid, and how they affect your payments. The potential trouble saved is enormous, but the process can be tedious.Ī submittal begins with the supplier or fabricator, then moves to the installer, then the subcontractor, then the general contractor, then the architect or engineer.Īt each stop, the submittal is reviewed for conformance to the contract documents and can be either Rejected, Approved, or Approved with Revisions. It’s like repeating a phone number to make sure you heard it right, or measuring twice to cut once.
The submittals process is a simple check-and-balance to make sure that information in the contract documents is being communicated accurately throughout the team, from the architect through the various subs and suppliers and back, to make sure everyone is on the same page. Mock-ups are far less common than the other types of submittals, but have saved many a project from going wrong. Mock-up of building exterior įor example, the specs might require a mock-up of a small part of a masonry wall to check for the thickness of the air space, weep holes, the length of the brick ties and the uniformity - or lack of - required in the brick blend. Shop drawingsĪs the name implies, shop drawings are highly detailed drawings prepared by fabricators showing verified, exact field dimensions, joinery, materials, thicknesses, etc. Product submittals for items produced by a non-approved supplier will be rejected. But it’s also important to note that there are usually only three manufacturers allowed for any item and approval for others must be received by the A&E before submittals are made. Typically, Proprietary Specs are used in public bid work to promote competition among suppliers.
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